How do we guarantee a trustworthy handling of your personal data in our company?

Dear website visitors, with this data protection declaration we would like to inform you in a general, transparent and understandable form about how we do guarantee the handling of your personal data in our company in accordance with the General Data Protection Regulation (GDPR for short). In this data protection declaration you will learn which data we collect, for what purposes we collect the data and what happens to them. As it is important, you should take the time to read our data protection declaration quite carefully.

  1. Our website can be used without providing any personal data such as first name, last name, etc. However, if you (person concerned) wish to use some service via our website, personal data may be required. If the processing of personal data is necessary e.g. for the following purposes: an inquiry / a booking / an order, we generally obtain your consent in accordance with Art. 6 Para. 1 S. 1 lit. a GDPR for data processing.

    Alternatively, you have the option of contacting us by phone, for example. Data processing is always carried out in accordance with the General Data Protection Regulation (GDPR). Our legal basis for data processing is Art. 6 Para. 1 S. 1 lit. f GDPR. The legitimate interest of the person responsible is based on the purposes listed above.

  1. Collection of general data (log files):
    1. When visiting our website, information is automatically sent to the server on our website. This information is temporarily stored in a so-called log file. The following information is recorded without any action on your part and stored until it is automatically deleted:
      • The Internet protocol address (IP address) of the requesting computer
      • Date and time of access
      • Name and URL of the requested file
      • The previously visited website (so-called referrer)
      • Browser used and, if applicable, the operating system of your computer
      • The name of your Internet service provider as well as
      • Other similar data and information that serve to avert danger in the event of attacks on our information technology systems
    2. The data mentioned under No. 2 a) are processed by us for the following purposes:
      • Ensuring a smooth connection to the website
      • The guarantee of a comfortable use of our website
      • Evaluation of system security and stability as well as
      • For further administrative purposes

The legal basis for this data processing results from Art. 6 Para. 1 S. 1 lit. f GDPR.

Our legitimate interest results from the under No. 2 b) mentioned purposes for data collection. In no case do we use the collected data for the purpose of drawing conclusions about you personally.

  1. Collection and storage of personal data as well as the type and purpose of their use:
  1. Contact possibility via our website:
    When using our contact form for inquiries of any kind, we offer you the opportunity to contact us via a form embedded on the website.
    In doing so it is necessary to provide a valid email address so that we know who sent the request and to enable us to answer it. Further details such as title and name are required. The data processing for the purpose of contacting us takes place in accordance with Art. 6 Para. 1 S. 1 lit. a GDPR on the basis of your voluntarily given consent. The personal data collected by us for the use of the contact form will be automatically deleted after your request has been completed.
  2. Consent to the processing of personal data:
    You give any consent to the processing of your personal data:
    • voluntarily
    • informed
    • explicitly and
    • with revocability (for the future).
  1. Disclosure of data:
    A transfer of your personal data to third parties for purposes other than those listed below does not take place. We will only pass on your personal data to third parties if:
    • you have given express consent to this according to Art. 6 Para. 1 S. 1 lit. GDPR,
    • the transfer according to Art. 6 Para. 1 S. 1 lit. f GDPR is required to assert claims and there is no reason to assume that you have an overriding interest worthy of protection in not disclosing your data,
    • in the event that there is a legal requirement for the transfer according to Art. 6 Para. 1 S. 1 lit. c GDPR,
    • this is permitted by law and according to Art. 6 Para. 1 S. 1 lit. b GDPR is required for the processing of contractual relationships with you.
  1. Rights of the person concerned (rights of the persons affected):
    According to Art. 15 GDPR you have the right to request information about your personal data processed by us. In particular, you can request information about
    1. the processing purposes,
    2. the categories of personal data processed,
    3. the categories of recipients to whom your data have been or will be disclosed,
    4. the planned filing period,
    5. the existence of a right to correction, deletion, restriction of processing or objection,
    6. the existence of a right of appeal to a supervisory authority
    7. the origin of your data, unless we have collected them, and
    8. demanding the existence of automated decision-making including profiling.

Furthermore, the person concerned has a right to information as to whether personal data have been transmitted to a third country or to an international organisation. If this is the case, the person concerned has the right to receive information about the appropriate guarantees in connection with the transmission. If a person concerned wishes to exercise this right to information, they can contact our data protection officer or another employee of the person responsible for processing at any time, see No 18.

  1. Right to rectification (Art. 16 GDPR):
    The person concerned has the right to demand that the person responsible immediately corrects any incorrect personal data related to this person. Taking into account the purposes of the processing, the person concerned has the right to request the completion of incomplete personal data – including by means of a supplementary declaration.
  2. Right of erasure (“Right to be forgotten “) (Art. 17 GDPR):
    To request the deletion of your personal data filed by us, unless the processing is necessary to fulfil a legal obligation, for reasons of public interest or to assert, exercise or defend legal claims.

    Your right to erasure includes:

    1. The personal data are no longer necessary for the purposes for which they were collected or otherwise processed.
    2. The person concerned revokes his/her consent on which the processing was based in accordance with Article 6 Para. 1 (a) or Article 9 Para. 2 (a) and there does not exist any other legal basis for the processing.
    3. The person concerned objects to the processing in accordance with Art. 21 Para. 1 and there are no overriding legitimate reasons for the processing, or the person concerned objects to the processing in accordance with Art. 21 Para. 2.
    4. The personal data have been processed unlawfully.
    5. The deletion of personal data is necessary to fulfil a legal obligation according to Union Law or the Law of the Member States to which the person responsible is subject to.
    6. The personal data were collected in terms of offered services by the information society in accordance with Article 8 Para. 1.
  1. Right to restriction of processing (Art. 18 GDPR):
    To request the restriction of the processing of your personal data if you dispute the correctness of the data, if the processing is unlawful, but you refuse to delete the data and we no longer need them, but you need them to assert, exercise or defend legal claims or you have objected to the processing in accordance with Art. 21 GDPR.
  2. Right to data portability (Art. 20 GDPR):
    To receive your personal data provided to us in a structured, common and machine-readable format or to request the transfer to another person responsible.
  • Conditions for Consent (Art. 7 Para. 3 GDPR):
    The person concerned has the right to withdraw his/her consent at any time. Withdrawing your consent does not affect the lawfulness of the processing carried out on the basis of your consent up to the point of withdrawal. The person concerned will be informed of this before giving his/her consent. Withdrawing consent has to be as easy as giving consent. If you would like to revoke your consent, an E-mail will be sufficient to datenschutz@porta-gestelltechnik.de
  • Right to object (Art. 21 GDPR):
    Provided that your personal data are processed on the basis of legitimate interests in accordance with Art. 6 Para. 1 S. 1 lit. f GDPR, you have the right to object to the processing of your personal data in accordance with Art. 21 GDPR, if there are reasons for this arising from your particular situation or the objection is directed against direct advertising. In the latter case, you have the general right of objection, which will be implemented by us without specifying a particular situation. If you want to make use of your right of revocation or objection, an E-mail to datenschutz@porta-gestelltechnik.de shall be sufficient.
  • Right to complain to a supervisory authority (Art. 77 GDPR):
    Without prejudice to any other administrative or judicial remedy, every person concerned has the right to lodge a complaint with a supervisory authority, in particular in the Member State of his/her place of residence, his/her place of work or the place of the alleged infringement, if the person concerned is of the opinion that the processing of his/her personal data violates this regulation.
    Generally, in terms of this matter you can contact the supervisory authority of your usual place of residence or work.

    If a person concerned wishes to exercise his/her rights, he/she can contact our data protection officer or another employee of the person responsible for processing at any time, see section 18.

  • Security of processing (Art. 32 GDPR):
    To protect your personal data against unauthorised access or misuse, we have taken extensive technical and organisational measures and security precautions. Our security procedures are regularly checked and adapted to technological progress. Our employees are trained in data protection and are obliged to confidentiality and to maintain data protection. Our data protection principles are to guarantee permanently
    • confidentiality
    • integrity
    • availability and resilience

of the systems and services in connection with the processing.

Furthermore, our employees are trained in data protection and are obliged to confidentiality and to maintain data protection.

  • Cookies:
    We use cookies to make our website as user-friendly as possible and to adapt it optimally to your needs. A cookie is a small text file that is stored locally on your notebook, tablet, smart phone, etc. However, this does not mean that we are immediately aware of your identity. For example, we use so-called session cookies to recognise that you have already visited individual pages on our website. These are automatically deleted after leaving our website. Your browser also offers a function to delete cookies (e.g. delete browser data). Further information can be found in the operating instructions or, generally, under settings of your Internet browser. The data processed by cookies are required for the purposes mentioned to safeguard our legitimate interests and those of third parties in accordance with Art. 6 Para. 1 S. 1 lit. f GDPR.

    Each time our website is accessed, data about this process are stored in a log file. These data are not person-related; so we cannot trace which user accessed which data. In detail, the following data set is filed for each request:

    • Name of the requested file
    • Date and time of the request
    • Amount of data transferred
    • Notification whether the request has been successful

Furthermore, you have the option of deactivating or managing cookies in the entire browser.
https://support.google.com/accounts/answer/61416?hl=de
https://support.mozilla.org/de/kb/cookies-erlauben-und-ablehnen
https://support.microsoft.com/de-de/help/17442/windows-internet-explorer-delete-managecookies#ie=ie-11
help.opera.com/Windows/10.00/en/cookies.html

  • Used – Analysis tools:
    We do not use analysis tools or tracking methods.
  • General information on social media plug-ins
    On the basis of Art. 6 Para. 1 S. 1 lit. f GDPR we use social plug-ins of the social networks Google+, Facebook, YouTube, Twitter, XING and Instagram on our website in order to make our company better known. The underlying advertising purpose is to be regarded as a legitimate interest within the meaning of the GDPR. These social networks are exclusively operated by third-party providers, some of which are based outside the EU. Third party providers may not offer you an adequate level of data protection. These browser plug-ins and links are marked on our website by logos or other information.
    1. Facebook:
      Social media plug-ins from Facebook are used on our website in order to make their use more personal. For this we use the “LIKE” or “SHARE” button. This is an offer from Facebook. When you access a page of our website that contains such a plug-in, your browser establishes a direct connection with the Facebook servers. The content of the plug-in is transmitted directly from Facebook to your browser, which integrates it into the website. By integrating the plug-ins, Facebook receives the information that your browser has accessed the corresponding page of our website, even if you do not have a Facebook account or are not currently logged in on Facebook. This piece of information (including your IP address) is transmitted directly from your browser to a Facebook server in the USA and stored there. If you are logged in on Facebook, Facebook can assign your visit to our website directly to your Facebook account. If you interact with the plug-ins, for example if you press the “LIKE” or “SHARE” button, the corresponding information is also transmitted directly to a Facebook server and stored there. The information is also published on Facebook and shown to your Facebook friends. Facebook can use the information for the purpose of advertising, market research and the needs-based design of Facebook pages. For this purpose, usage, interest and relationship profiles are created by Facebook, e.g. to evaluate your use of our website with regard to the advertisements shown to you on Facebook, to inform other Facebook users about your activities on our website and to provide other services related to the use of Facebook. If you do not want Facebook to assign the data collected via our website to your Facebook account, you must log off on Facebook before visiting our website. The purpose and scope of the data collection and the further processing and use of the data by Facebook as well as your corresponding rights and setting options to protect your privacy can be found in Facebook’s data protection information (https://www.facebook.com/about/privacy).
    2. Google+:
      The plug-in of the social network from Google (Google+), which is operated by Google Inc. (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”) in the USA, is integrated on our website. You can recognise the plug-ins by the coloured letters “Google+” on our site. When you visit one of our websites that contains such a plug-in, your browser establishes a direct connection to the Google server. The content of the plug-in is transmitted directly from Google to your browser, which integrates it into the website.
      We have no influence on the amount of data collected by Google. Google receives the information that a user with his/her IP address has visited our website. If you are logged in on Google+ yourself and do not want Google to store data about your visit, you must log out of your Google account before visiting our website.
      For the purpose and scope of data collection and the further processing and use of data by Google, as well as your corresponding rights and setting options for protecting your privacy, please refer to Google’s data protection information on Google+ https://www.google.com/policies/privacy/partners/?hl=de.
    3. Instagram:
      Our website also uses so-called social plug-ins (“plug-ins”) from Instagram, which is operated by Instagram LLC., 1601 Willow Road, Menlo Park, CA 94025, USA (“Instagram”). The plug-ins are marked with an Instagram logo, for example in the form of an “Instagram camera”. When you visit a page of our website that contains such a plug-in, your browser establishes a direct connection to the Instagram servers. The content of the plug-in is transmitted directly from Instagram to your browser and integrated into the site. With the help of this embedding, Instagram receives the information that your browser has accessed the corresponding page of our website, even if you do not have an Instagram profile or if you are not currently logged in on Instagram. This piece of information (including your IP address) is transmitted directly from your browser to an Instagram server in the USA and stored there. If you are logged in on Instagram, Instagram can immediately assign your visit to our website to your Instagram account. If you interact with the plug-ins, for example if you press the “Instagram” button, this piece of information is also transmitted directly to an Instagram server and stored there. The information is also published on your Instagram account and is displayed there in your contacts. If you do not want Instagram to directly assign the data collected via our website to your Instagram account, you have to log off from Instagram before visiting our website. Further information related to this topic can be found in the data protection declaration (https://help.instagram.com/155833707900388) of Instagram.
    4. Use of YouTube plug-ins (videos):
      Videos stored on YouTube are embedded on some of our website pages. YouTube is a service provided by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. The “Extended data protection mode” is activated for all YouTube videos on our website. This is provided by YouTube and thereby it is ensured that YouTube does not store any cookies with personal data on your computer. In order to access the website and to embed the videos, the IP address is transmitted. This cannot be assigned unless you have logged in on YouTube or another Google service or are permanently logged in before viewing the page. As soon as you start playing an embedded video by clicking on it, thanks to the extended data protection mode YouTube only files cookies on your computer that do not contain any personally identifiable data. These cookies can be avoided by using appropriate browser settings and extensions. Further information on the embedding of YouTube videos can be found on the information page of YouTube.
    5. Twitter:
      Plug-ins of the short message network of Twitter Inc. (Twitter) are integrated on our website. You can identify the Twitter plug-ins (tweet button) by the Twitter logo on our site. An overview of tweet buttons you can find here (https://about.twitter.com/resources/buttons). When you visit a site of our advertising appearance that contains such a plug-in, a direct connection is established between your browser and the Twitter server. Thus, Twitter receives the information that you have visited our site with your IP address. If you click the Twitter “tweet button” while you are logged-in to your Twitter account, you can link the content of our website to your Twitter profile. This allows Twitter to assign your visit on our website to your user account. We would like to point out that, as the provider of the sites, we do have no knowledge of the content of the data transmitted or of its use by Twitter. If you do not want Twitter to be able to assign your visit to our sites, please log out of your Twitter user account. Further information related to this topic can be found in Twitter’s data protection declaration (https://twitter.com/privacy).
    6. Xing:
      The XING network plug-in is integrated on our website. (http://www.xing.com/app/share?op=button_builder) The plug-in is offered by XING AG, Gänsemarkt 43, 20354 Hamburg („XING“). When visiting our website, a short-term connection to the XING servers is established via your browser. XING does not store any personal information about users who have accessed our website. The IP address is also not filed by XING. An evaluation of your usage behaviour via the use of cookies in connection with the XING share button will also not take place. You can find a summarised presentation of the functionalities of the share button at: https://www.xing.com/app/share?op=data_protection. A general description of data processing can be found in the XING data protection declarationhttps://www.xing.com/privacy.
    7. Google Maps:
      Our website uses the Google Maps service via an API. The provider is Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. To use the functions of Google Maps it is necessary to file your IP address. The information is usually transmitted to a Google server in the USA and filed there. The provider of this site has no influence on this data transfer. The use of Google Maps is carried out in the interest of an appealing presentation of our online offers and an easy traceability of the location indicated by us on the website. This represents a legitimate interest within the meaning of Art. 6 Para. 1 lit. f GDPR. More information on handling user data can be found in Google’s data protection regulation: https://www.google.de/intl/de/policies/privacy/
  • Existence of automated decision-making / Profiling:
    As a responsible company, we do not use automatic decision-making or profiling.
  • Name and address of the person responsible for processing:
    The person responsible within the meaning of the GDPR (General Data Protection Regulation) is:
    Porta Gestelltechnik Koppe GmbH & Co. KG
             Gänsekamp 43
             D-32457 Porta Westfalica
             : +49 571 / 64617-0
             Fax: + 49 571 / 64617-15
             E-Mail: datenschutz@porta-gestelltechnik.de
             Website: www.porta-gestelltechni.de

    Our external data protection officer can be reached at the following address:
             Andreas Hartmann
             Reichenberger Straße 9
             D-33449 Langenberg
             Tel.: +49 5248 / 8219035
             E-Mail: datenschutz@harma.de
             Website: www.harma.de

  • Date protection authority being in charge:
    State Commissioner for Data Protection and Freedom of Information North Rhine-Westphalia
             2-4
             40213 Düsseldorf
             Telefon: +49 211/38424-0
             Fax: 0211/38424-10
             E-Mail: poststelle@ldi.nrw.de
  • Topicality and changes to this data protection declaration:
    The data protection declaration is currently valid as at May 2018. Due to the further development of our website and offers on it or due to changed legal or official requirements,      it may be necessary to change this data protection declaration.

 

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